Privacy policy

Protecting your privacy is important to Trase. We are committed to letting you know how we use your personal information. If you have any questions about how we use your personal information or comply with data protection legislation, please email us at info@trase.earth.

This Privacy Policy tells you how Trase ("we," or "us") handles information collected about you through our websites and applications. By using our websites or by providing information to us through them, you agree to the collection and use of such information as described in this Privacy Policy.

Trase is a joint initiative between the Stockholm Environment Institute (SEI) and Global Canopy. The SEI foundation in Sweden (Stiftelsen The Stockholm Environment Institute), organisation number 802014-0763, consists of SEI Headquarters, SEI Asia, SEI Africa, SEI Latin America and SEI Oxford. Global Canopy is a company limited by guarantee and is registered in England and Wales under company number 4293417 and a registered charity with number 1089110.

SEI is responsible as data controller for the processing of your aggregate information. Global Canopy is responsible as data controller for the processing of your personal information. Description of the information we collect and how we use it

We collect personal information from you when you sign up to newsletters and use the website. See the cookie notice for the cookies that may be collected.

1. Aggregate information. In common with many commercial organisations we monitor the use of our websites by collecting aggregate information through the use of cookies (see the cookie notice). Typically, we collect information about the number of visitors to the website, to each web page and the originating domain name of the visitor’s internet service provider. This information is used to understand the visitor’s use of the website and is shared with our partners and may be shared with other third parties.
2. Personal information. If you register for an event, service or for our newsletters (e.g. to obtain e-mail updates), or choose to submit information when you download our data then we will collect personally identifiable information about you, such as your name, organisation, e-mail address, country of residence and other information which you voluntarily submit. This information is used to understand the visitor’s use of the website and is shared with our partners and may be shared with other third parties, (e.g. EventBrite for event invitations or attendance, or other services for communication purposes).

We intend to continue improving the content and functionality of our website. Therefore, we may collect information about how you in particular use this website through the use of cookies (and other similar technologies) (see the cookie notice). We may also monitor user traffic patterns and site usage to help us to improve the design and layout of our site, to personalise your experience by tailoring the content you see thus optimizing your user experience.

We may also obtain information about your opinions if, for example, you send us feedback, or ask us questions.

We may also, occasionally, receive information about you from other sources (such as third parties) which we will add to the information which we already hold about you in order to help us improve and personalise our service to you.

We may use your personal data to answer your queries, to make analyses in order to provide you with relevant communication promotion and information, to send you surveys in order to give you a possibility to influence our digital platforms, outputs and services.

You consent to our transferring your information to countries or jurisdictions which do not provide the same legal level of data protection as your home country. If we do make such a transfer, we will ensure that your information is appropriately protected while in transit and while in the destination country.

We work with other organisations and individuals to further our objectives as well as contacting those that we feel may be in a position of influence. In these circumstances, we will process the following information:

• Your full name and contact information.

We will also process information about your organisation/s gathered from yourself, your website, or social media platforms such as LinkedIn or other publicly accessible websites.

We will keep your data for as long as necessary to fulfill the purposes above or for as long as we are required by law. After this your personal data will be deleted.

The lawful basis for processing your data

The lawful basis for processing your personal data is found in the GDPR (Article 6). We are required to identify which of the allowable legal basis we use to process your data. We do not process any special category data as described in Article 9 of the GPDR.

Providing you information and updates (marketing)

If you have subscribed through our website (or in any other way) and agreed to receive information from us, we use the information we hold about you and your business to provide targeted updates (marketing) on the projects we are involved in. We do this under Article 6.1.a – Consent. If at any time, you want to stop receiving emails from us, let us know.

General communications between organisations and individuals

If we have identified you, and / or your organisation as being potential partners or collaborators we will process your information under Article 6.1.f – Legitimate Interest. As above, legitimate interest means that we process your personal data in a way that is lawful and legitimate to advance the objectives of our organisation. We have assessed that our legitimate interests do not outweigh or infringe your own rights and freedoms. As with any legitimate interest processing, you have the right to object at any time, something you can do by contacting us through the above-mentioned channels.

Third parties

We do not sell any of your personal data to any third party. Global Canopy and SEI do not share your personal data with third party processors for the purposes of providing analysis of our subscriber and donor base, the hosting of our web services and for our email and file storage purposes. For those third parties which process your data on our behalf, we put in place data processing agreements to ensure the security of your data. We also share information with non-governmental organisations (NGOs) and other funding organisations. Where we share data with these types of organisations we do so under Article 6.1.f – Legitimate Interest.

Where required we will disclose your personal data with law enforcement and fraud prevention agencies. This is so we can help tackle fraud or where such disclosure is necessary for compliance with a legal obligation to which we are subject. Additionally, or in connection with the establishment, exercise or defence of legal claims, whether in court proceedings or in an administrative or out-of-court procedure (Article 6.1.c Legal Obligation).

We may provide limited personal data of yours to our accountants for the purpose of managing our accounts, processed under Article 6.1.f Legitimate Interest.

Personal data in electronic form is held in EU or UK accredited data centres. Where data is transferred outside of the EEA, we ensure that the transfer is covered by an EU adequacy decision or through mechanism such as standard contractual clauses as approved by the EU and UK.

Data Storage and Security

Global Canopy follows strict security procedures to ensure that your personal information is not damaged, destroyed, or disclosed to a third party without your permission and to prevent unauthorised access. We store both physical and electronic records. We have put in place technical and organisational measures to ensure our physical security as well as technical measures for data backup, authorisation and authentication onto systems. We use secure firewalls and other measures to restrict electronic access, including anti-virus and anti-malware measures. If the data must be transferred to a third party, we require them to have in place similar measures to protect your personal data. We have a process in place to mitigate the impact of any data breach that should occur.

Only persons who need the information to fulfil their duties are granted access to personal data. We may require you to cooperate with our security checks before we disclose information to you. You can update the personal information that you give us at any time by contacting us directly.

Automated decision making

Global Canopy does not use automated decision making to process personal data nor does it undertake profiling which produces any legal effect on you as a data subject.

Third party websites

Our website may contain links to other websites. This privacy policy only applies to Global Canopy, so if you follow a link to another website, you should read that organisation’s own privacy policy.

Your rights as a data subject

The regulations provide rights to you as the Data Subject. Global Canopy is committed to upholding those rights and those applicable to the personal information we collect and process are listed below. In addition to these rights, you have the right to escalate any concern to the Supervisory Authority, which in the UK is the Information Commissioners Office https://ico.org.uk. A full and detailed explanation of all rights can be found at https://ico.org.uk/for-the-public/

• The Right to be Informed – you should be clear about what, why and in what way your personal information will be processed at the time it is processed. This privacy policy sets out that information
• Right of Access – you have the right to know what personal information is held, by whom and why.
• The Right to Rectification – If the information we have collected and processed is inaccurate or incomplete, you have the right to have it rectified.
• Right to Erasure – You have the right to have your personal data erased and to prevent processing in some specific situations.
• Right to Restrict Processing - If you contest the accuracy of the personal data we hold, we will restrict the processing of your data until accuracy is verified.
• Right to Data Portability – You have the right to move, duplicate or transfer your data easily from one IT environment to another in a safe and secure way.
• Right to Object – You have the right to object to profiling and direct marketing
• You also have rights in relation to automated decision making.

You also have the right to lodge a complaint with the UK’s supervisory body, The Information Commissioners Office at:

Information Commissioner's Office Wycliffe House Water Lane Wilmslow Cheshire SK9 5AF

Telephone: 0303 123 1113 Website: www.ico.org.uk

Opting out of further communications from us

If you have elected to receive information from Trase and you wish to opt out of receiving such information, then you can do so by using the following contact information: info@trase.earth.

Access and corrections

If we process personal information about you, then you have a right under data protection law to request access to that personal information. You also have a right to require any inaccuracies in your information to be corrected free of charge. You can ask us to modify any details which are inaccurate by using the following contact information: info@trase.earth. Please state your name.

Amendments to the privacy policy

Trase reserves the right, at any time, to make amendments to this Privacy Policy to the extent necessary to remedy disturbances or to comply with new legislative or technical requirements. Therefore, we ask you to check this privacy policy occasionally to ensure that you are aware of the most recent version which will apply from the time you access this website. We will notify you of any changes where we are required to do so.

Contact Us

If you have any questions about this Privacy Policy or our privacy practices, please contact us at: info@trase.earth Stockholm Environment Institute Address (visiting & packages): Linnégatan 87D, 115 23 Stockholm, Sweden Address (letters): Box 24218, 104 51 Stockholm, Sweden Global Canopy Address: 3 Frewin Chambers, Frewin Court, Oxford, OX1 3HZ, United Kingdom